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Innovative services for archive management in the new form

编辑: 毕业论文 Release time: 2016-08-18 Editor: Graduation thesis

Abstract: The important mission of current archivists is to develop and utilize archive information resources, to continuously innovate archive service mechanisms, to actively serve the main battlefield of economic construction, and to serve a well-off society in an all-round way. It is necessary to provide users with services through computer networks, strengthen various affairs management, and promote the modernization of archives management.

Paper Keywords: Internet; New Forms; Archive Management; Innovative Services

I. Innovation from service means

Set up archives (room) webpages and carry out online utilization services. With the establishment of the internal LAN of the archives (room), the archives department will make full use of the websites of enterprises and institutions to create their own web pages, actively organize online data and information, and link the archives management service system to the websites of enterprises and institutions to achieve the archival information Search online to provide users with better services. Many domestic archives (offices) use the Internet to provide online services, which has become an important form of providing archives utilization services to society and units. Archivists should use the website as the basis to further speed up the construction of archive information resource databases, especially the construction of full-text databases. Real-time management and utilization of electronic files on the website can be achieved. Utilization of network, automation of archives management, legalization of archives information management. For example: enter the directory management database and open some archive directories on the Internet for easy retrieval; the archive coffin (room) works closely with the propaganda department to digitize and archive the news video archives formed in the major activities of the unit in time and establish digital video archives Database for easy promotion and use.
Establish "electronic file (archive) data management center". Archives (rooms) and the information management departments of enterprises and institutions can strengthen close cooperation to establish "electronic file (archive) data management center". The center is located in the archives (rooms) of enterprises and institutions, and is an important part of the information resource base of enterprises and institutions. The electronic file (archive) data management center centrally manages the archived electronic files of each unit in the website, and provides restricted or non-confidential electronic file query and utilization services on the website to realize the sharing of electronic file information resources. Its advantages are wide coverage, richness and high utilization rate.
Automatic upload collection of electronic files. The collection of electronic files currently on a single machine has become an area of archives management that cannot be ignored. What is very different from the traditional collection of paper files is that the formation of many electronic files is completed by downloading and uploading. Therefore, the archives department can change the traditional working mode and establish a working window for automatic upload of electronic files on the web page. Collect it in 1 hour and archive it on the server of the archives (room). For example, in order to facilitate lower-level or administrative departments and Internet users to transmit non-confidential full texts of their units through the website, the archives (room) has developed an "electronic file full-text automatic uploading and archiving system". This software can use the computer connected to the website to upload the full text of the electronic files to the archive server for archiving without leaving the house, without having to go to the archives (room), and without having to hand in any CDs or floppy disks.
Launch online services. Traditional ways of using archives, such as using archives in archival departments, participating in archive exhibitions, reading copies or publications of archives, and especially using archives in archival departments, will inevitably change, at least in part, in informationization. The comprehensive informatization of society has changed the environment in which people work and live, making people pay more attention to the timeliness of information, hoping to obtain a variety of information in a timely and accurate manner through information systems and information networks. Therefore, the passive and manual way of providing and utilizing archives must be gradually replaced by active and modern archives services.

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